Time tracking and attendance, fully integrated with QuickBooks Online

QuickBooks Time

QuickBooks Time is Intuit’s time‑tracking solution.
Worked hours are transformed into reliable data for management control and accounting, even in complex regulatory environments.

QuickBooks Time is the time‑tracking module of QuickBooks Online, designed for companies that:

work on projects or jobs
operate on a time & material / actuals basis
manage distributed, mobile, or hybrid teams

QuickBooks Time offers three different time‑tracking options: Workforce App, QuickBooks Time Web, Kiosk

Employees can clock in and out, track breaks and project changes when needed
use location tracking
manage activities, absences and travel, and easily complete their timesheets.

Mobile, Desktop or Kiosk

Simple and flexible time tracking

Teams can use a live timer or manually enter hours, assigning them to specific customers, projects, or activities.
This approach reduces errors, eliminates spreadsheets, and makes time tracking a natural part of daily operations.

Control and Approval

A structured approval process

Managers and supervisors have immediate visibility into recorded activities.
They can review and approve hours before data reaches accounting, ensuring a clean, controlled, and auditable process.
This results in more reliable data and fewer corrections downstream.

Analysis and job costing

Real profitability

QuickBooks Time analyzes worked hours at job or project level, linking time spent to economic outcomes.

gain a clear, real‑time view of labor costs and project profitability

enabling better pricing decisions and operational control

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Can I use QuickBooks Time both in the office and for remote working?

Yes. QuickBooks Time is designed to work seamlessly in both office‑based and remote environments.

Office‑based and remote employees can use the web version from their computer, while mobile or field‑based staff can track time through the QuickBooks Workforce app.

All hours are collected into a single platform, ensuring consistency, visibility, and control even in hybrid or fully remote organizations.

Can app, web, and kiosk be used together?

Yes. All three modes can be used simultaneously.

For example:

kiosk mode for operational staff on site
mobile app for field or remote workers
web interface for office staff and management

QuickBooks Time consolidates all data regardless of how or where time is entered, providing a single, centralized view.
Each company can decide whether to use one, two, or all three modes based on its operational needs.

What is QuickBooks Workforce and what is it used for?

QuickBooks Workforce is the app used by employees to clock time and manage their timesheets.
It is designed to be simple, fast, and mobile‑friendly, so it never gets in the way of daily work.

While Workforce is the operational tool for employees, QuickBooks Time is the system that collects, structures, and analyzes time data for the business.

Where I can use fully integrated payroll in QuickBooks Time?

n the United States, the United Kingdom, and Australia, QuickBooks Time can be directly connected to QuickBooks Payroll.

Once hours are approved, payroll can be processed automatically, and employee payments can be executed according to the company’s chosen pay schedule (weekly, bi‑weekly, monthly, etc.).

This creates a fully integrated flow from time tracking to payroll, reducing manual work and ensuring consistency between worked hours and employee payments.

When is QuickBooks Time the right solution?

QuickBooks Time is ideal for organizations that work on projects or jobs, need to understand where margins are generated, and manage technical teams, consultants, or field staff.